Greater St. Louis Daylily Society STANDING RULES
Last Revised — September, 2006
A. MEETINGS
1. Regular meetings are to be held in a public facility, decided upon by the Board. Public facilities include any facility owned and operated by any state government or by any political subdivision thereof, as well as any facility owned by a church or corporation. Rental fees, when applicable, will be paid by the Society.
2. There will be five regular membership meetings each year. Whenever possible, these meetings will be held in February, March, May, September, and October.
3. There will be one scheduled special membership meetings each year, in April.
This special meeting will be devoted to a ‘daylily auction’ for members. At this special meeting, there will be no routine business conducted and no attendance prizes awarded. Only a refreshment intermission will be scheduled.
4. Each of the six scheduled membership meetings will be held on the third Friday of the month, unless circumstances in any year make other dates more practical. Unscheduled special meetings, if any, will occur on the day most appropriate to such event.
5. Each of the six scheduled membership meetings will begin at 7:30 PM. except that the pot-luck and auction meetings will start at 6:30 PM.
6. Because second-hand smoke is recognized as a substantial health risk, smoking is not permitted at any Society function which is held indoors. Smoking at outdoor events is also highly discouraged because of the close proximity of others and potential littering problems.
B. HOSPITALITY
1. Refreshments, other than liquids, for all regular membership meetings—other than the entrée for the potluck dinner (which will be paid for by the club) will be donated by member volunteers on a rotating basis. Anyone who has committed for a specific date will be responsible for finding a substitute donor in the event the obligation cannot be fulfilled by himself/herself.
2. Liquid (non-alcoholic) refreshments for all regular meetings—and the entrée for the potluck dinner—will be supplied by the Hospitality Committee and paid for by the Society.
C. ATTENDANCE PRIZES
1. Five daylily plants will be awarded at random (drawing) as attendance prizes at each of the five regular membership meetings. There will be five winners at each meeting, each winner receiving a cash award towards the purchase of one daylily plant.
2. Eligibility is limited to Society members who have:
a. Paid their dues for the current calendar year, and
b. Attended at least three regular membership meetings (including the current regular membership meeting), and
c. Not won a drawing plant previously during the current calendar year. (Thus, no member can win more than one prize during any calendar year.) The only exception to this rule would be that if all eligible members in attendance at a meeting have previously won during the current year and there are prizes yet to be awarded.
3. Each drawing plant:
a. Will be a cultivar of the winner’s choosing.
b. Must have a catalog value of no less than $100.
c. Will be purchased by the winner at his or her own convenience.
d. Cost (including shipping) will be reimbursed by the Society Treasurer, up to $150, upon receipt of valid proof of purchase within one year of drawing date. Cost in excess of $150, if any, to remain winner’s liability.
4. As soon as practical, each winner of an attendance prize will return the first substantial increase in growth to the Society at a regular membership meeting.
5. Returned increases of past attendance prizes will be auctioned immediately upon their return. All members in good standing in attendance are eligible to bid without regard to any other eligibility requirements. (For example, a new member would be eligible, as would a member who just won an attendance prize.)
6. The Treasurer will be responsible for keeping track of and enforcing these rules.
D. NEW MEMBER AWARD
1. The Hospitality Committee will give a copy of the AHS Beginners Handbook (paid for by the Society) to each new member at the first regular membership meeting which he or she attends. (Special membership meetings do not count.)
2. The Hospitality Committee will give each new member a daylily plant at each of the first three events he/she attends immediately following the date of his/her initial membership. These plants will be provided from club member donations.
E. REGION 11 NEWSLETTER
1. The Region 11 newsletter is automatically provided (free) to any AHS member who resides within Region 11.
Members of our Society who are not AHS members, but who want to subscribe to the Region 11 newsletter, can do so by paying the full ‘Out-of-Region’ fee directly to the Region 11 RVP.
The Society will subsidize the cost of an ‘Out-of-Region’ subscription for any Society member who resides outside Region 11, if they are AHS members. In this case, the Society will subsidize two-thirds of the cost of an out-of-region subscription. Such members wishing to purchase a Region 11 subscription will submit their one-third fee ($5) to the Society Treasurer, who will in turn remit 100% of the fee ($15) to Region 11. Thus the Society will be paying $10 towards the cost of such subscription. (There will be no Society subsidy for non-AHS members.)
2. It is important that our Society Reporter receive the Region 11 newsletter to which they contribute. Therefore, if the Society Reporter is an AHS member but lives outside Region 11, his $15 out-of-region newsletter subscription fee will be fully paid by the Society.
F. DUES
1. Annual (calendar year) dues of $5 per member will become payable at the October membership meeting. Members who have not paid their dues for the current year, by the end of the April membership meeting, will be dropped from the roster.
2. Lifetime Memberships are available for a one-time fee of $40.
G. REIMBURSEMENT OF PRESIDENTIAL EXPENSES
In recognition that the Society’s President is encouraged to attend the annual Regional Meeting (implicit in his duties), the Society will reimburse the President’s actual expenses for the following:
1. His registration fee for the annual Regional Meeting.
2. His lodging for up to two nights, but at a daily charge not to exceed the advertised rate negotiated by the host society with the host hotel (plus tax).
The authorization for reimbursement outlined in Paragraph 1 is made retroactively, to officially recognize actual practice exercised prior to 1993.
H. MEETING NOTICES
1. At least two weeks prior to each meeting, the Secretary will mail a notice to each member address. The notice will include the date, the time, the meeting location, any major agenda items, and any relevant club news.
2. To promote regional inter-club relations, the Secretary will also send a copy of each meeting notice to the current Presidents of the following clubs:
• The Central Missouri Hemerocallis Society
• The Mineral Area Hemerocallis Society
• The Southwestern Illinois Hemerocallis Society
• The West County Daylily Society
I. DEATH OF SOCIETY MEMBER
In the event of the death of any Society member, the Secretary and Treasurer will send a $100 memorial donation in the member’s name to the general fund of the AHS Region 11. In the event of the death of a Society member’s close relative, the Secretary will mail a card of condolence to the Society member.
J. DATE OF ANNUAL SOCIETY MEMBER GARDEN TOUR
Each year, the Society will conduct a tour of selected members’ gardens. The tour will be held on the last Saturday in June, with the following exceptions:
A) If the annual Region 11 Meeting is scheduled for the last Saturday in June, then the Society’s member tour will be deferred until the first Saturday in July (even if the AHS National Convention is also scheduled for the first Saturday in July).
B) If the annual AHS National Convention is scheduled for the last Saturday in June, then the Society’s member tour will be deferred until the first Saturday in July. However, if the annual Region 11 Meeting is scheduled for the first Saturday in July, then the Society’s member tour will be held the last Saturday in June, despite the fact that it will conflict with the AHS National Convention.
C) In any year during which the Society is hosting a Region 11 Meeting or an AHS National Convention, there will be no members’ garden tour.
K. OSCIE WHATLEY SEEDLING AWARD
As a memorial to Oscie Whatley, a well-known Region 11 hybridizer, Region 11 voted to create a new annual award for the best daylily seedling, to be awarded at each summer regional meeting. To honor Oscie, the last charter member of our Society, the Society voted to fund this regional award in perpetuity. This will require a committee, whose purpose will be to ensure that the award rules (separate from this document) are appropriately carried out.
